Quick Summary

Startups need reliable technology, but big upfront hardware costs can eat into cash that’s better spent on growth. Leasing business laptops offers a practical alternative, spreading costs into predictable monthly payments, making it easier to scale as teams grow, and giving employees access to better, more current devices without the risk of them becoming outdated. 

This guide covers why leasing suits early-stage businesses, how to choose the right laptops for different working styles, and the flexible leasing options available through HardSoft.

Introduction

In the beginning, every startup faces the same challenge: doing more with less. Cash is tight and priorities shift quickly. Technology is no exception – yet it’s often one of the biggest upfront costs a new business faces, especially when equipping a growing team with laptops capable of handling modern workloads.

Buying hardware outright ties up capital that could otherwise go toward hiring, marketing, or product development. It also locks a business into devices that may not suit its needs a year or two down the line.

So how can startups get the technology they need without draining their cash reserves?

Common Ways to Finance Business Computers

1. Traditional Purchase

Where you simply buy computers from a supplier and own them outright and fully manage them yourself.

2. Business Loans

A financial sum granted by a bank or third-party finance company to allow you to then purchase computer equipment for yourself. Often comes with rising interest rates.

3. Leasing Business Computers 

Your business does not own the computer hardware assets but can use them for the duration of the lease. Rather than a large one-off payment, leasing offers single monthly payments while gaining access to reliable, business-grade technology.

The equipment is typically treated as an operating expense and may be tax-deductible. As a business grows, adds staff, or changes direction, a lease can often flex to meet evolving requirements, helping preserve cash flow while avoiding the burden of large capital investments. 

4. Contract Hiring Agreement

Similar to a rental. You can use an asset for a specific period and then return it. The equipment is not recorded as an asset or liability of the business. It is merely a rental expense. 

5. Hire Purchase

A hire purchase can feel very similar to a lease since it also helps to spread the cost of equipment out over time. The main difference is that in a Hire Purchase, the payments made previously count towards equipment purchase. 

Leasing vs Buying 

While there are several ways to finance business computers, leasing and buying outright are often the two most commonly compared options for startups and growing businesses. 

Both options have advantages, but they suit different business circumstances.

Leasing	Buying
Lower upfront costs	Higher upfront investment
Predictable monthly payments	One-time capital expenditure
Easier to scale as the business grows	Additional purchases required when expanding
Option to refresh technology regularly	Risk of hardware becoming outdated
Often includes support and lifecycle services	Responsibility remains with the business
Can improve cash flow management	Full ownership from day one

For startups, preserving cash flow is often more important than immediate ownership. 

Why Leasing Makes Sense for New Startups

Protects Valuable Cash Flow

Most startups operate with limited budgets during their early stages. Anything spent on technology is money that cannot be invested elsewhere, such as:

• Marketing campaigns
• Product development
• Recruitment 
• Customer acquisition 
• Business growth initiatives

Leasing means no massive bulk purchases draining your finances all at once, just smaller, manageable payments every month.

Reduce The Operational Burden

Depending on your supplier, leasing business computers usually comes with extra services regarding the management, maintenance, repair, replacement and recycling of your devices. This saves your IT department and staff a lot of time and increases your productivity. 

More Technical Support

Receive support for technical upkeep of devices, help with cyber security software, and replacements if anything goes wrong. Hardsoft includes full 3-year warranties with our leases, complete support packages, and optional accidental breakage cover – we explore this further below. 

Or for an even deeper dive, take a look at our full guide on the benefits of IT support packages. 

More Management Support

Suppliers like HardSoft can show you how to add all business devices under a single Mobile Device Management (MDM) platform. This allows you to manage devices, deploy apps, enforce security settings, and control how staff use company devices, even when working from home. You also have the ability to remotely secure or wipe devices if they are lost or stolen. 

Choosing the Right Business Laptops for Your Startup 

Not every startup has the same requirements. The right devices depend on how your team works. 

For Office-Based Teams

Look for: 

• Reliable performance
• Good battery life
• Business-grade security 
• Comfortable keyboards and displays

Popular options include: HP EliteBook,Lenovo ThinkPad, Microsoft Surface 

For Hybrid And Remote Teams

Prioritise:

• Lightweight designs
• Long battery life
• Video conferencing performance
• Portability 

Popular options include: Apple MacBook Air, Microsoft Surface, Lenovo ThinkPad X1 Carbon

For AI Workloads And Future Growth

As AI tools become more widely adopted, startups should consider devices capable of supporting:

• AI-enhanced productivity tools
• Advanced collaboration applications
• Future software demands and security requirements

Choosing AI-ready hardware today can reduce the need for premature replacements tomorrow. 

HardSoft’s Flexible Leasing Options

HardSoft has supported UK businesses to access the right technology for over 40 years, combining flexible finance, expert support and business-grade devices under one roof. We partner with all the leading computer hardware manufacturers in the industry, including Apple, Microsoft, Samsung, Lenovo, HP, Dell, and more. 

Startup growth can be unpredictable, which is why flexibility matters. We offer a range of leasing solutions so you can choose the right balance of cost, support and scalability for your business. 

Flexi 

Our most popular leasing solution for startups and small businesses, Flexi is designed for organisations that expect their technology requirements to evolve over time. 

Key benefits include:

• Option to change devices after 12 months
• Add devices at any time as your team grows
• Three years’ warranty and support 
• Optional device pre-configuration
• Optional cover against loss and theft

 Learn more about your options at 12 months

Pure

Pure is our most cost-effective leasing solution and can be up to 30% more affordable than Flexi, giving businesses access to the same high-quality technology at a significantly lower monthly cost.

Available on:

• A 3-year term with the option to cancel after 24 months
• A 5-year term with the option to cancel after 36 months 

Pure also includes:

• Lifetime warranty and support
• Optional device pre-configuration
• Optional cover against loss and theft

For startups focused on preserving cash flow and keeping monthly costs as low as possible, Pure can be an excellent choice. However, businesses expecting significant growth, changing requirements or future hardware upgrades may benefit from the additional flexibility offered by Flexi. 

Devices for Teams

Devices for Teams is designed for larger businesses and ambitious scale-ups that need a fully managed, highly flexible device solution.

It’s particularly well-suited to fast-growing organisations that need the ability to add, switch and return devices as their workforce evolves. 

Key benefits include:

• Options to change devices at 12 months
• Add devices whenever required
• Three years’ warranty and support
• Device pre-configuration included
• Optional cover against loss and theft
• Additional lifecycle and device management services available

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Key Takeaways

• Leasing allows startups to access modern technology without large upfront costs
• Predictable monthly payments can improve cash flow and budgeting
• Leasing makes it easier to scale technology as your team grows 
• Sustainable IT strategies benefit from planned device refreshes and lifecycle management
• Flexible leasing options help startups adapt to changing business requirements 
• HardSoft offers device leasing, support, lifecycle services and finance from a single provider

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How to Get Started?

1. Arrange a call with our team to discuss your requirements and the amount of hardware you need.

2. We can conduct an evaluation of your industry and business objectives to match you with the right devices and the right type of lease.

3. HardSoft has our own finance arm and a deep understanding of what makes a good business. We have complete autonomy on who we lease to and we are registered with the Financial Conduct Authority. This makes the paperwork minimal and the approval process very rapid. We handle all of the administration and paperwork in the background through a streamlined process. You’ll be surprised at how quickly you receive your hardware and how little you had to do.

4. We can install or remotely deploy your hardware fully configured and ready to go.

5. We’ll be in contact throughout the lease to offer tech support, management support and strategic support to help you get the best from your devices.

Quick Summary

Device as a Service (DaaS) is transforming how small businesses access, manage, and upgrade their tech. Instead of large upfront costs, DaaS offers a flexible subscription model that includes the latest devices, expert support, and built-in security. HardSoft’s Devices for Teams takes this even further—offering unmatched flexibility, no penalties for returns, and a fully managed service tailored to your business needs.

What Is Device as a Service (DaaS)?

DaaS (Device as a Service) is a subscription-based model where businesses lease tech hardware, like laptops, tablets, and smartphones, rather than buying them outright. It’s a smarter, more scalable way to equip your team with the tools they need to thrive.

But DaaS isn’t just about hardware. It includes:

• Pre-configured devices
• Security software
• Remote deployment
• Ongoing tech support
• Automatic upgrades

For small businesses, this means no more outdated tech, no surprise costs, and no IT headaches.

DaaS vs Traditional Leasing: What’s the Difference?

While both DaaS and leasing reduce upfront costs, DaaS is far more comprehensive. Here’s how they compare:

Feature	Traditional Leasing	DaaS (Device as a Service)
Hardware	Yes	Yes
Pre-Configured Devices	No	Yes
Remote Deployment	No	Yes
Tech Support	No	Yes
Automatic Upgrades	No	Yes
Security Software	No	Yes
Flexibility to Scale	No	Yes

With DaaS, you’re not just leasing a device—you’re investing in a complete IT solution that grows with your business.

Explore the pros and cons of buying vs leasing business devices.

Benefits of DaaS for Small Businesses

Small businesses face unique challenges:

• Limited cash flow
• Lack of in-house IT support
• Rapid growth or change
• Remote and hybrid workforces

DaaS solves all of these pain points by offering:

• Predictable monthly costs (Opex-friendly)
• Expert support without needing an internal IT team
• Flexible scaling – add or remove devices as needed
• Remote-ready deployment for hybrid teams

Why Choose Devices for Teams?

Device as a Service solutions aren’t all the same. With HardSoft’s DaaS solution, Devices for Teams, you get:

• A wide choice of Apple, Microsoft, Lenovo, Dell, and HP devices
• Devices delivered directly to your team—pre-configured and ready to go
• 3-year warranty, 30-minute SLA tech support, and optional accidental damage cover
• Remote management tools like Apple Business Manager and Microsoft Autopilot
• Automatic upgrades to keep your tech current

And the best part? You only pay for what you use. No penalties for scaling up or down.

Why DaaS Matters More Than Ever

The way businesses buy and manage technology continues to evolve. Hybrid working, growing cybersecurity requirements and the need for greater flexibility are driving organisations towards subscription-based technology models.

For small businesses, DaaS provides a practical way to:

• Support employees wherever they work
• Scale technology as the business grows
• Keep devices current without major refresh projects
• Reduce the burden on internal IT teams
• Adapt quickly to changing business requirements

Ready to simplify your business IT? Get a quote today and discover a smarter way to manage your tech.

Key Takeaways

• DaaS for small businesses is a cost-effective, scalable way to manage IT.
• It includes hardware, support, security, and upgrades—all in one monthly payment.
• HardSoft’s Devices for Teams offers unmatched flexibility, expert support, and no hidden fees.
• DaaS is ideal for remote teams, growing companies, and businesses that want to stay agile.
• With HardSoft, you get a trusted partner with 40+ years of experience and a 4.9 Trustpilot rating.

With the rise of remote work, businesses are re-evaluating their approaches to equipping their remote workforce. Instead of purchasing computer equipment outright, an alternative option gaining popularity is computer device leasing or renting.

Advantages Of Leasing Or Renting IT Equipment Over Buying

OpEx vs. CapEx: Operating Lease for Tax Purposes

When businesses purchase equipment, it typically falls under capital expenditure (CapEx), requiring upfront investment.

However, with computer device leasing, some arrangements are considered an operating lease for tax purposes. This means that the leasing costs classify as operating expenses (OpEx), that business owners deduct as a business expense. By shifting from a CapEx to OpEx model, businesses can allocate their financial resources more efficiently. DaaS (Device as a Service) is one such leasing model that is an OpEx for tax purposes.

Tax Benefits and Monthly Payments

Renting computer equipment offers tax benefits through its monthly payment structure. As the lease payments are made monthly, businesses can claim tax benefits continuously over the duration of the lease. This provides financial flexibility and can help manage cash flow more effectively compared to a one-time purchase. By spreading out the expenses over time, businesses can optimise their budgeting.

Auto Upgrades and No Obsolescence in DaaS Leases

Device as a Service (DaaS) style leases provide an additional advantage – auto upgrades and protection against obsolescence. With rapid advancements in technology, computer equipment can quickly become outdated, resulting in decreased efficiency and productivity.

However, with a DaaS lease like a Devices For Teams package, businesses can ensure that their remote workers will always have access to up-to-date equipment.

These leases often include provisions for regular hardware upgrades, enabling employees to enjoy the latest technology without additional costs or concerns about device obsolescence.

Choice of Lease Styles

When opting for computer device leasing, businesses have various lease styles to choose from based on their requirements. They can opt for purely renting, allowing them to have access to the equipment without the intention of ownership.

Alternatively, businesses can choose a lease structure that gradually works towards ownership, allowing them to eventually own the equipment at the end of the lease term.

The flexibility of lease styles enables businesses to align their leasing arrangements with their long-term goals and financial strategies.

DaaS style leases are becoming the most popular owing to all the extra support and IT services. Devices For Teams is a one-stop-shop for all business IT needs, including insurance, MDM management and cyber security.

Reduced Risk of Misclassification

Classification of freelancers is a critical consideration for businesses. Using company-owned equipment for contractors can potentially lead to misclassification issues, as it may blur the line between an independent contractor and an employee.

By renting equipment, the lease provider retains ownership, reducing the risk of misclassification. As the freelancer is not using company-owned equipment, and the rental expense can be treated as a business expense, the risk of misclassification is significantly mitigated. Renting equipment provides a clear separation between the business and contractors, helping businesses maintain compliance and avoid potential legal complications.

IT Support Services

In addition to the benefits of computer device leasing, it is crucial to consider the IT support services offered by a leasing provider like Devices For Teams. We provide comprehensive support services, including device setup, maintenance, and technical assistance. Having access to reliable IT support ensures that remote workers can address any hardware or software issues promptly.

Renting computer equipment for remote workers offers numerous advantages over traditional purchasing models. It improves cash flow, boosts productivity, and minimises operational chores for your business.

Ensuring the protection of your computer hardware is of paramount importance.

Therefore, when it comes to leasing, buying, or managing business PCs, it is important that they are properly protected. So, yes, you should acquire asset protection cover for your leased business PCs.

While it is a sensible idea to protect your business PCs, (and it is also quite often a legal requirement), companies can face some challenges when to comes to finding affordable and suitable cover.

Let’s analyse some of these challenges and provide a Hardsoft solution, but first, let’s be certain that everyone properly understands the vital nature of protective cover for business PCs.

Getting Cover for Expensive Equipment Is ALWAYS A Good Idea

Getting asset protective cover expensive equipment is a smart idea.

This is actually the case for most valuable equipment inside and outside of a business. Even as an individual, it is a smart idea to get cover for expensive items, especially those such as your computer, smartphone, or fridge. These items are expensive and if they become damaged or stolen, cover will help recoup your losses.

In a business, it is even more important to get cover for equipment. You are likely to have many expensive electrical devices. In the case of PCs, they could be used by various staff. If they are laptops, they might even be sent to a staff member’s home.

There are a lot of things that can happen inside and outside of the office that could cause the loss or damage of your business assets.

The Importance of Insurance for Business PCs

Legal Compliance:

From a legal standpoint, having coverage for leased business PCs helps meet certain contractual obligations. Some leasing agreements often require your business to maintain cover to protect the equipment against damage, theft, or loss. This could be a requirement of your office building lease, or legally established by your CEO or board of directors.

Financial Protection:

Getting cover for your leased business PCs safeguards you from potentially substantial financial losses. Accidents can happen unexpectedly, and without cover, the costs of repairing or replacing damaged equipment can be a significant burden on your business budget. Asset protective coverage provides financial protection, ensuring that you can quickly recover from such incidents.

Mitigating Risks:

Leased business PCs are susceptible to a range of risks, including accidental damage, theft, power surges, and natural disasters. Cover helps mitigate these risks, giving you peace of mind and allowing you to focus on your core business operations.

Challenges in Insuring Business PCs

Cost:

Getting cover for computer hardware in bulk can be very expensive. Surprisingly, few third-party companies have decent packages in place tailored to the needs of different sized businesses when it comes to covering a fleet of devices. It can become even more financially complex when you add individual devices to an existing fleet. High premiums can strain your resources.

Time-Consuming Process:

The administrative process of acquiring the cover can be time-consuming. Engaging with third-party providers often means navigating complex policies.

Limited Coverage and Exclusions:

It is essential to carefully review cover policies to understand the extent of coverage provided. Some policies may exclude specific types of damage or limit coverage for certain scenarios, leaving you vulnerable to potential losses.

Claims Handling:

While cover is intended to offer protection, the claims process can sometimes be challenging. Third-party companies may attempt to avoid paying claims or delay the process, causing frustration and potentially hampering your business operations.

Solving The Challenges With SafeGuard By Hardsoft

Luckily, Hardsoft has created one of the best options for business PC coverage on the market. Our product SafeGuard aims to make the protection of business PCs easy and faff-free.

This product can be added to your Devices For Teams computer lease. SafeGuard provides the best protection at affordable prices, and is one of the most cost-effective and competitively priced options for business computer protective cover on the market.

It is incredibly simple in one comprehensive invoice for your whole fleet at reasonable rates. Not only that, but SafeGuard is also very fast to set up. Since you receive the cover product from the same provider as your equipment and other IT services, there are no extra parties involved, which speeds up the entire process.

SafeGuard protects against theft, accidental damage, spills, fire, and flood. Plus, as well as covering devices you receive from HardSoft as part of your lease, you can also cover devices you already own with SafeGuard.

Business-grade laptop models are very different from consumer devices.

When it comes to choosing a laptop, it’s important to understand that business laptops and home laptops serve distinct purposes. While both may share some similarities, there are significant variations in their features and specifications.

In this article, we will explore the key differences between a business laptop and a home laptop and why all companies, even small businesses and sole traders, should lease business-grade equipment.

Cybersecurity

This is one of the most crucial differences between business and home laptops. Most business laptops come with added in-built security features to protect your business data.

Business laptops offer heightened security measures to counteract potential threats, ensuring that critical business information remains secure.

In the realm of cybersecurity, business laptops prioritise enhanced protection to safeguard sensitive data and intellectual property.

They often come equipped with advanced security features such as biometric authentication, TPM (Trusted Platform Module) chips, and encryption capabilities.

Durability and Repairability

Business laptops withstand the rigours of daily use and are built with sturdier materials compared to home laptops. They undergo rigorous testing to meet higher durability standards, making them more resistant to impacts, spills, and other accidents.

Additionally, business laptops often feature modular designs, allowing for easier repairs and component replacements, thereby minimising downtime.

Green Credentials

Everyone is more aware of sustainable living, but businesses are often held to stricter legal standards and benchmarks.

Businesses are, therefore, increasingly conscious of their environmental impact. Many business laptops are certified with energy-efficient ratings such as ENERGY STAR, EPEAT, or TCO.

These laptops consume less power, reduce your carbon footprint, and adhere to environmentally friendly manufacturing processes, aligning with sustainability initiatives pursued by businesses.

End users are also slowly becoming more environmentally aware, and we are starting to see greener builds on home laptops too. That being said, this is not to the same extent as business laptops and not as carefully certified.

Power and Speed

Business laptops often feature more powerful processors and greater memory capacity to handle resource-intensive tasks efficiently. This is vital for demanding applications such as data analysis, virtualisation, and complex software simulations.

The enhanced processing power and memory allow businesses to run multiple applications simultaneously, ensuring smooth and uninterrupted workflow.

Software and Compatibility

Business laptops support a wide range of software and applications commonly used in various industries.

They offer seamless integration with enterprise-grade software, collaboration tools, and cloud-based services.

Business laptops ensure compatibility, enabling employees to work efficiently and access necessary tools and resources with ease.

High-Quality Visuals

For industries involving graphic design, video editing, and content creation, high-quality visuals are essential.

Business laptops often feature high-resolution displays with accurate colour reproduction, allowing professionals to work with precision and deliver visually stunning results. The vibrant and accurate colour representation enables designers and creatives to showcase their work accurately.

Visuals are better on home devices as more people are streaming and watching media on their home laptops, however, the standard will still be much higher on a business device designed for a creative and visual industry.

Collaboration Tools

Business laptops have advanced camera, speaker, and microphone systems to facilitate remote collaborations and video conferencing.

The emphasis on clear audio and video quality enhances communication and productivity, ensuring seamless virtual meetings and collaborations across teams and geographical locations.

Cameras on home laptops are not always HD and the microphones and speakers are much cheaper. However, you can buy superior headsets and cameras that attach to your computer that could be better than in-built options.

Storage and Solid-State Drives (SSDs)

Business laptops typically offer larger storage capacities to accommodate extensive files, databases, and software installations.

SSDs, commonly found in business laptops, provide faster data access, quicker boot times, and improved overall system performance. This enables faster file transfers, reduced loading times, and improved productivity for business users.

However, more home laptops come with SSDs these days and you can ask to view only SSD computers when buying your home laptop. Not all business laptops have an SSD.

With more people and businesses using the cloud for data storage and sharing, you might notice that even business laptops come with less in-built storage space. It is very important to pay attention to the storage capacity of any laptop that you buy for work or home to ensure it meets your needs.

Price Considerations

The price of business laptops is slightly higher due to their advanced features, durability, and performance capabilities.

While the initial investment may be higher, business laptops offer long-term value, improved productivity, and durability, making them a worthwhile investment for businesses. All business laptops might be pricier than home laptops, but you can still find affordable business laptops if you work with a knowledgeable device leader.

CPUs and GPUs

Business laptops often feature more powerful CPUs and dedicated graphics processors (GPUs) to handle intensive computing tasks. The enhanced processing capabilities allow for efficient multitasking, rendering complex graphics, and running specialised software required by specific industries.

The Importance of Leasing Business-Grade Hardware

Business owners should understand the value of investing in business-grade laptops rather than opting for consumer-grade laptops intended for general use.

While it may be tempting to save costs, the enhanced features and specifications of business-grade laptops play a pivotal role in ensuring durability, performance, and security.

Business-grade laptops withstand the demands of professional use, offering greater longevity and reliability compared to their consumer counterparts.

The robust build quality, advanced security features, and optimised performance of business-grade laptops provide a solid foundation for businesses to thrive, safeguard sensitive data, and maintain uninterrupted productivity.

By leasing business-grade hardware, businesses can access top-of-the-line laptops tailored to their specific needs, maximising their investment, and avoiding potential issues associated with consumer-grade devices.

Devices can be expensive – so it’s understandable that you’ll want to get the most from them.

In the past, when most work was office-based, reusing and re-distributing company devices was simple. However, with most modern companies now operating with employees spread across the country, there are numerous expenses and logistical challenges associated with transferring devices between employees and across regions.

Timing can also add to the complexity of re-using company devices. If one employee departs as another joins, it probably won’t create many problems. However, this is rarely the reality. So, you also need to consider storing the devices while they’re not in use, as well as any administrative tasks and potential costs involved.

We are passionate about making your device’s life cycle as stress-free as possible. That is why we have created the solution to your IT Asset Management (ITAM) issues: our Boomerang service.

With Boomerang, our clients can rest easy knowing that their company devices are being stored and redistributed with ease. We take care of everything, from sending the computer out at the beginning of its life cycle, to collecting it from your ex-employee, to storing it and reconfiguring it, and finally, redistributing it.

Our clients are able to maximise device usage, reduce significant costs, and easily transport devices across regions to meet their hiring needs—all with just a few clicks.

Reusing devices of remote workers: Explaining the logistical challenges

Consider a scenario where a software engineer who has an expensive Apple MacBook Pro Laptop leaves after six months. Their device is still in the early stages of its usable life.

Gifting nearly new devices to departing employees is extremely costly. Additionally, it is not as straightforward as it may seem. Gifting devices creates payroll and tax administration for your company and tax implications for the outgoing employees.

From a financial standpoint, it makes sense to reuse these computers, laptops or tablets. However, you will need to find a way to send their laptops back to your headquarters. The associated costs, such as shipping fees, and courier expenses, quickly accumulate.

Moreover, organising the collection requires significant time and effort. You need to locate a reverse logistics provider who can retrieve the device, handle all the necessary administration, provide suitable packaging, and return it to your headquarters. Subsequently, you would need to find storage space and a vendor to sanitize, refurbish, and repackage the device. All the while, you would manually track the device’s movements and handle multiple invoices.

To simplify the process, we have eliminated all the unnecessary hassle through offering Devices for Teams clients our Boomerang service.

How can I reuse my Boomerang devices?

Offboarding team members with Boomerang takes only a few seconds. Simply confirm their details, select their final day, and let us know what you would like to do with their equipment.

Leave all the heavy lifting to us. We will collect the device, manage the cleaning, wiping, and repackaging processes, ensuring the device is in the best possible condition and ready for reuse. We will store it for as long as you need to support your hiring plans.

When it comes to redelivery, we can preconfigure the device with your organisation’s preferred apps and software before shipping it. This way, the device arrives with your new employee ready to use straight out of the box, ensuring a fantastic day one experience.

Boomerang: In Summary

In summary, Devices for Teams’ Boomerang service offers a comprehensive solution for efficiently reusing company devices. By entrusting us with your IT asset management, clients can maximize device usage, reduce costs, and overcome logistical challenges associated with device redistribution. With Boomerang, repurposing company devices becomes a seamless process, enabling organizations to optimize their resources and enhance productivity.

Sadly, filing an insurance claim often results in paying higher premiums the following year.

It might seem unfair. You took the responsible step of getting insurance to protect against any unforeseen circumstances. However, when you use the cover as intended, you end up facing higher rates in the future.

It may not make sense to many, but it’s an unfortunate reality for a lot of insurance policies. Businesses must often accept this in order to properly safeguard their assets. Especially for high-value, productivity-critical items like computer hardware, skipping protective cover or insurance is never a wise choice.

That’s why we offer Safeguard: a comprehensive, affordable asset protection cover that doesn’t penalise your business when you make a claim.

In this blog, we’ll take a close look at the crucial aspects of asset protection coverage for businesses. We’ll also demonstrate how SafeGuard can be a true lifesaver for companies.

What is Asset Protection Cover, and why do you need it?

Asset protection cover is a contract. The policyholder, an individual or entity like a company, pays regular premiums to the asset protection cover company. In return, they get financial protection against specific risks or unforeseen events.

These risks could encompass a wide range of scenarios. These could include accidents, illnesses, property damage, or even liability for causing harm to others.

If the policyholder experiences a covered loss or event, the asset protection cover company agrees to provide compensation or benefits as outlined in the terms of the asset protection cover policy.

Essentially, asset protection cover offers a means of mitigating financial uncertainty. This is achieved by transferring the potential burden of losses from individuals or businesses to the asset protection cover provider. This, therefore, helps to provide businesses peace of mind and stability in the face of unexpected circumstances.

Sometimes, with cheaper items, asset protection cover hardly seems worth it when a business would have the funds to immediate replace the items themselves. However, computer hardware is complex, specialist equipment. It can be easily damaged, which is problematic if the item is vital to the daily operations of a company.

Losing a device used by a skilled employee could cause critical delays, and an accident like a flood or fire that damages all or most of a business’s equipment is a financial disaster. So, asset protection cover does make sense.

The swift processing and pay-out of claims by the asset protection cover company enable accidents to be promptly addressed. This then enables the business to swiftly recover and resume normal operations.

Why is IT device asset protection cover different for businesses Vs end users?

Asset protection cover for computers and IT hardware differs between businesses and end users. This is primarily due to the scale, scope, and specific risks involved.

Businesses often require more comprehensive coverage due to the larger quantity and higher value of the equipment they possess.

End users, on the other hand, generally require less extensive coverage, focusing more on personal devices and potential data loss.

The key distinction lies in the level of complexity and potential impact of hardware and data loss, with business policies designed to address the broader operational and financial consequences that could result from IT-related issues.

Why do insurance premiums usually increase when you make a claim?

In the scenario where a business makes insurance claims for accidental damages, theft, and other incidents involving their computer hardware, several challenges might arise, including a rise in premiums.

A business may also experience disruptions in productivity while waiting for replacements or repairs. This could potentially lead to operational setbacks and loss of profits.

While these scenarios are both frustrating, but one of the most common challenge is the insurance premium rising even if everything else about the claim was straightforward. This is due to the concept of “experience rating” in insurance, where an increase in claims activity suggests higher risk associated with the insured entity.

Insurance companies adjust premiums based on the perceived risk level to ensure they can cover potential future claims. While this practice aims to balance the insurer’s financial stability, it can be frustrating for businesses that utilise insurance as intended. After all, nobody wants to find themselves penalised with higher costs for seeking coverage against unforeseen events.

However, if you choose the right provider and avoid traditional third-party insurance companies, you can find affordable insurance/asset protection cover for computer hardware that does not penalise your business.

One such solution would be SafeGuard Protective Cover by HardSoft.

How is Safeguard Protection Cover different?

HardSoft and Devices for Teams, the creators of Safeguard Protection Cover, are computer hardware lease providers. Our aim is to offer comprehensive IT solutions for companies, enabling them to fulfil all their IT needs in one place.

This includes asset protection cover for devices that you lease from us. SafeGuard Protection Cover is very different from other asset protection cover/insurance options. This is because its primary goal is to help businesses keep working in light of unforeseen issues.

Since our goal is not to make big profits when you make a claim, but rather to make your access to IT hardware smoother, we do not penalise you when you make a claim.

Think of SafeGuard as one item in a family of products designed to make IT easier for companies. Since all your IT services come from one place, from the hardware itself to asset protection cover, repair and recycling, you don’t have to deal with third parties. This strips away many of the delays found with normal asset protection cover firms.

You will experience a fixed-price contract for 3 years with SafeGuard, the full duration of your lease for the hardware. That price is static for the 3 years, which protects companies from inflation prices, as well as no increase on premiums year on year if you made a claim.

Even at the get-go, SafeGuard rates are far more affordable than other insurance/asset protection cover options, despite being so comprehensive –  and this has won SafeGuard large popularity.

SafeGuard Protection Cover – Asset Protection you can trust

When hardware asset protection cover comes from the perspective of computer equipment experts, you will find that it is more affordable, more intuitive and aligns better with your own company goals since it’s coming from the angle of providing great quality devices and IT services.

There’s also only one simple bill for all your IT services, including SafeGuard, so no confusing separate invoices for all the different services. It is easy to manage and simple for your bookkeeping.

Regularly upgrading IT devices is far more crucial in a business setting than when it is your home laptop.

While repairing and repurposing is important for the environment, business hardware must stay relevant and deliver a competitive edge.

The rise of remote work has amplified the importance of robust device security programmes for organisations. Upgrading devices every handful of years can ensure that they are compatible with the latest business-grade cybersecurity technology.

Yet, regularly updating hardware and software is not just about enhancing security. It actually encompasses several other advantages as well, including optimising employee experience and staying competitive in the market.

How Often Should You Upgrade A Business Laptop?

The frequency of device upgrades depends on various factors, such as the type of equipment, whether it’s personal or business-related, and the specific model.

Business devices are built with robustness in mind, ensuring durability and fewer issues compared to personal devices. However, personal devices tend to be held onto for longer periods of time because it matters less if these devices are working at peak performance.

Ideally, business equipment should be refreshed every 3-5 years due to heavier use, the need to stay ahead in the competitive landscape, and security compatibility concerns.

On the other hand, desktops generally last longer than laptops, thanks to their larger size, accessible replaceable parts, and superior cooling systems.

It isn’t just whether the device is a laptop, desktop, tablet, or smartphone that affects how frequently you need to upgrade. It is also down to the make and model.

For instance, Apple devices tend to have longer lifespans, with software and operating system updates supported for several years, even for vintage machines.

It takes approximately 7 years for an Apple device to become obsolete.

PCs, on the other hand, offer greater repairability options.

Additionally, the longevity of a device is influenced by its initial specifications, including speed, power, and cost. Industries that require the latest technology advancements may necessitate more frequent upgrades to powerful models.

Why Regular Device Upgrades Matter

Staying Ahead in the Digital Era

The latest tech brings faster and more powerful laptops with new functionality and abilities. This can provide an advantage in the digital era of competition between businesses. Regular upgrades can actually result in keeping an edge over the competition and, therefore, drive superior profits.

Enhancing Security: A Paramount Concern

Outdated technology poses significant security risks in the business world. Companies must prioritise staying up to date to protect against cyber attacks.

Running old operating systems, that no longer receive patches, leaves systems vulnerable to exploitation.

In fact, more than four in 10 organisations in the US are using outdated technology and they experience nearly 50% more financial losses during data breaches compared to those with updated software and hardware, as revealed by a recent Kaspersky report.

Outdated equipment may lack access to the latest security features, such as advanced encryption standards and biometric authentication methods like fingerprint scans. Updating devices to the latest models with robust security features becomes imperative in minimising security risks.

Maximising Productivity: The Key to Success

Ensuring optimal productivity among employees is a shared goal for employers and staff alike.

Slow and outdated devices not only hinder productivity but also have a negative impact on employee morale.

According to an article by Work Place Insight.net citing research by Curry’s PC World, just booting up a computer wastes 8.8 days of work time per year for the average British worker, costing businesses approximately £1,009 per employee annually.

Waiting for outdated systems to start, coupled with unexpected crashes and data loss, results in significant time wastage.

The report also cited other worrying consequences of outdated tech in the business sphere, including:

• A third of UK workers lose motivation when they have to wait on slow technology.
• 28 % of Brits work extra hours to account for the time lost to tech delays throughout the day.
• 1 in 10 say tech hold-ups at work make them want to quit their job.

Providing employees with fast and responsive hardware and software fosters satisfaction, reduces frustration, and boosts overall productivity.

How Can You Regularly Upgrade Your Device Without Purchasing All New Equipment Every 3 Years?

When you lease your computer equipment in a DaaS (Device as a Service) style solution like Devices For Teams, your lease includes automatic upgrades to the latest technology. These upgrades are built into your lease, and you can be automatically swapped to the latest tech when it becomes available. Not only that, but Devices For Teams can advise your business and pair you with the most suitable devices for each department and staff member role. You don’t have to worry about a big expenditure every three years, since you pay in smaller, manageable amounts each month as part of your subscription.

SafeGuard is a specialist type of asset protection for businesses’ IT hardware.

It has been developed specifically to meet the necessities of companies who are bulk leasing IT equipment.

Do Businesses Really Need Asset Protection?

Imagine the moment when a power surge fries your servers overnight, rendering your vital data inaccessible. Picture the chaos that ensues when a sudden flood inundates your office, drowning not only your valuable hardware but also your dreams of uninterrupted operations. These scenarios might sound extreme, but they happen to businesses all the time.

Without proper insurance coverage, they could become expensive realities for your company.

Asset protection for business IT isn’t just a precaution; it’s the armour that shields your operations against unforeseen disasters. Insurance provides peace of mind and quick, inexpensive resolutions when things go wrong.

According to claims by Aviva Risk Management Solutions, which refer to data they have garnered from the Government’s Business populations estimates report for 2021; “10% of SMEs wouldn’t survive if they had to pay up to £10,000 towards a claim that wasn’t fully covered by insurance.” That equates to more than half a million businesses.

Why Do Businesses need Computer Hardware Insurance?

Insuring office products can sometimes feel like one of those unnecessary cost burdens. To you as a manager, CEO, or CFO, when everything is running well, it seems unnecessary. It psychologically feels like paying for an unreal eventuality.

However, while you can occasionally risk rolling the dice on insurance for cheaper products when it comes to expensive equipment that your staff require to do their jobs, insurance is a necessity.

Everyone in your firm is likely to require their desktop, laptop or tablet, and smartphone to perform their job adequately. Whether their job is creating a product, shipping and logistics, providing a service, marketing, or even merely communication and collaboration, the business world is now a digital animal. We use digital tools in almost everything we do, so computer equipment is essential.

This essential nature should be the first clue that insurance is not something you cannot take lightly.

The second clue is that business-grade computer equipment is not cheap. It is still a substantial investment. When you are looking at hardware in bulk, it becomes an even bigger investment.

Like all things, computers can break, and accidents can happen. It can affect one device or many at once, depending on the situation. This could not only be very costly to replace, but also, the downtime incurred by the company could be significant too, which means you are losing money in two ways.

It is, therefore, vital that businesses have adequate insurance for their computer equipment.

What Type Of Protection Will SafeGuard Offer Business IT?

Hardsoft has created SafeGuard to match the requirements of our clients. It has been carefully crafted to ensure it provides adequate protection against all likely eventualities.

SafeGuard can insure your IT fleet against:

• Theft – by internal or external forces (e.g., theft by staff or by break-ins from outside parties)
• Accidental damage (this includes spillages on devices or hardware being dropped accidentally)
• Fires
• Floods
• Storms
• Vandalism
• Electrical disturbances
• Objects falling onto devices

This is highly comprehensive cover compared to many other options on the market.

Many times, businesses will find that there is excessive fine print on insurance policies. This will often result in not being covered for a whole raft of normal incidents. It helps insurance companies to make a profit if they can wheedle out of paying at the time of a claim. This is a very common eventuality with third-party insurance companies. Yet Hardsoft is not an insurance company or a third party.

Hardsoft is a computer equipment lease provider and have built an insurance solution so that clients don’t have to shop around with third-party insurers.

Not only does this make everything much more efficient and straightforward for our clients since it cuts out going through a third party, but it also means that the cover is comprehensive with no tricks or jargon. We want to help you keep equipment safe and your business running smoothly.

However, comprehensive, intuitive cover, is not the only advantage of choosing SafeGuard. Its biggest claim to fame is how affordable it is.

Is SafeGuard Truly A Cost-Effective Option For Device Insurance?

Yes, it is, and for the same reason that it manages to be such comprehensive cover. Since we are not a third-party company that is merely offering insurance alone, our interest is not to make high profits on the insurance cover.

Our goal is to provide a truly all-in-one IT solution for our clients, which includes insurance, the IT hardware itself, the finance of your lease for that equipment, as well as repair, support, maintenance, management, customisable solutions, MDM, data backup, carbon offsetting and more.

Our objective is a full IT service that is simple and straightforward with no third parties. Owing to this, our SafeGuard insurance is extremely affordable and scalable with your lease compared to other options on the market, and this has made it extremely popular and gained us many new SafeGuard clients.

Rising inflation is resulting in businesses being squeezed tighter than ever when it comes to your budgets. While many CEOs are looking to make cuts and trim the fat on unnecessary expenditures, one feature you should never skip is computer hardware insurance.

Other Benefits Of SafeGuard

Easily Scalable

Luckily, SafeGuard will aid businesses on a variety of budgets to effectively insure their computer equipment regardless of the size of your hardware lease. It will also be easily flexible to add insurance as your number of devices fluctuates with your needs. SafeGuard was designed to work with leasing styles like DaaS, which are highly customisable and change the number of devices leased, according to your actual business requirements.

Contact your Hardsoft, or your Devices For Teams account manager to get a quote for SafeGuard tailored to your equipment lease.

Ideal For Businesses With Remote Workers

Another major benefit to remember about SafeGuard, beyond its affordable price, is that we are fully able to insure devices even if they are with WFH staff or remote staff working abroad. So, if your remote, freelance digital nomad disappears with the business laptop you gave them, we have you covered.

Keeps You Running Smoothly & Productively

If your computer is stolen, Hardsoft will replace it with lightning speed. If a device has suffered accidental damage, Hardsoft are swift to arrange collection and complete a rapid turnaround on repairs. Best of all your team will be given a replacement temporary device while you await repairs.

Microsoft 365 permeates the business world, and its tools are among the most widely used in offices globally. Yet, unbeknownst to many companies is the fact that Microsoft 365 does not come with in-built data backup procedures.

Microsoft is a sophisticated family of programmes that allows you to create, communicate, present, and much more with tools such as Outlook, Word, Excel, PowerPoint, Teams, One Drive and SharePoint.

Owing to the fact that Microsoft does house document-sharing software like SharePoint and OneDrive, many businesses mistakenly believe that all their files and data across Microsoft 365 are sufficiently backed up and safe. However, this is not the case as Microsoft was never designed for data protection and recovery in the same way as a dedicated cloud data backup system will be.

The result is that business data, client data, financial data and any important documents could be at risk in your company if you don’t have some type of data protection beyond Microsoft 365.

Why Does It Matter That Microsoft 365 Doesn’t Back Up Your Business Data?

Well, while you or your staff may not often think about it, businesses without appropriate backups for their data are open to many vulnerabilities.

Accidentally delete a file that you think you didn’t need anymore and days later realise it had crucial information? With Microsoft 365 and no data backup solution, that information is lost completely.

Office server malfunction? Sadly, all that work is lost. Hours of productivity down the drain.

Ex-staff members, who retained access, maliciously deleted data? Unfortunately, it is simply gone and there is no way to retrieve it if you don’t invest in data backups.

For personal use, losing the odd file may not be that dire, but for a business, it can be a catastrophe. It can lose you money and clients and can even get you into legal trouble if you were responsible for important client data. Depending on your industry and services, the consequences of lost data could be financially and legally severe. At the very least, it can waste a lot of time for businesses.

Office 365 Is Not Alone In This Vulnerability

This vulnerability is not simply a quirk or error of Microsoft 365. They have never claimed to carry out data protection and it has always been clear that this would be the responsibility of the company to arrange its own data protection solutions.

This is fairly standard practice for a collection of business tools that aren’t anything to do with data protection. Office 365 is not alone in this.

SAGE software is also a commonly seen entity of many businesses the world over. This software isn’t just for collaboration and creating content, but rather actual financial data. SAGE deals with payroll, accounting, and business financial tracking and solution. Yet again, this is not data protection software. Despite the fact that it handles delicate financial information and bookkeeping that would be incredibly frustrating or even damaging to lose, it does not significantly backup this data. It can be easily lost.

If companies want to adequately protect their files and data, they require a dedicated data protection and backup system.

The Solution Is For Businesses To Utilise Cloud Data Backup Systems

The only way to ensure that your files don’t fall victim to accidental deletion, malicious deletion, malware, natural disaster, or server errors is to invest in cloud data backup systems.

Now, businesses can also try local backup with external extra hard drives or backup onto their shared servers. The weaknesses of this are that cloud data backup offers data protection offsite. If you had a flood, or a large disaster that affected your entire office, then local hard drive backups are not going to be much help.

In fact, 75% of IT managers who had a backup system in place couldn’t restore all of the lost data. A comprehensive, reliable and offsite backup system is, therefore, the best way to protect your company.

It is also true that in modern business, you could have a lot of remote staff, or hybrid and WFH staff, so having a cloud data backup just makes sense to protect all the data in the company.

Why Squirrel Is The Best Option For Data Backup?

Squirrel cloud data backup from Hardsoft does exactly what it says on the tin. It squirrels away your data safely, AKA makes copies on a secure cloud server hosted by Hardsoft.

Then, in the event of file loss locally on your devices or server, your digital “nuts”, more accurately known as your files and data, can be rapidly unearthed and restored by Squirrel.

Squirrel is the ultimate data backup system for Windows Servers, Microsoft 365, and NAS.

What makes Squirrel different is the high level of security and how much is properly backed up.

All data backup solutions are different and if you are using automatic backups, then that is great guaranteed protection; however, it can be unclear precisely which of your data is being appropriately backed up and retrievable.

Squirrel backs up what most solutions fail to back up. It can easily and seamlessly back up all the files that you utilise, including all of your Microsoft 365 files and SAGE files. These can all be automatically backed up and protected for your entire business, across multiple offices and including WFH staff.

The Squirrel system by Hardsoft is also a highly secure and affordable cloud data backup solution. It is also one of the most robust and thorough data backup options and is developed directly by Hardsoft who are ISO 27001 certified for data security. It is only £9.90 per week and is very flexible to allow you to select the amount of storage that is right for your company.

If you have only experienced cloud data backup in the form of iCloud or Google, then you won’t have experienced a very sophisticated version. Squirrel goes far beyond these systems. It not only backs up your data but ensures the security of all your files, including Outlook data, so all correspondence is kept. It offers more secure backups for OneDrive and SharePoint. This solution can even allow multiple computers in a large company of devices to be backed up to a single centralised location.

Our expert team can guide you on which level of storage will suit your business needs in a free 30-minute one-on-one call with our consultation team.