When Should I Replace My Business Laptops?

8th September 2023

Knowing when to replace your business laptops is crucial for maintaining productivity, ensuring compatibility, and maximising performance within your company.

It is true that your employees might be able to give you a heads-up when their equipment starts to exhibit signs of wear and tear that impedes their productivity. Yet ultimately the responsibility lies either with:

  • You as the business owner
  • Or it is your CTO’s prerogative
  • Or your IT department should be aware of when upgrades are needed and will inform you if you have that department

Of course, the business owner or CFO will be taking financial evidence into account about when to upgrade as well.

You, therefore, need to know the signs of when it is time to replace an individual device, or to upgrade your whole fleet of hardware.

You must communicate with staff, regularly check in on the devices and be aware of typical equipment lifespans.

In this article, we will explore the signs that indicate it is time to upgrade your business laptop.

What Is The Lifespan of Business Laptops?

Business laptops are designed to withstand the demands of professional use, but they still have a finite lifespan.

On average, business laptops are expected to last around 3 to 5 years, depending on factors such as usage patterns, hardware quality, and maintenance. It’s important to note that this estimate can vary significantly between different laptop models and manufacturers.

Increasingly, manufacturers are emphasising longevity and repairability in a world where environmental sustainability and reducing E-Waste are crucial.

However, it should be evident that more new models, (that must be bought because old models become obsolete), drives more profit for these manufacturers. It is, therefore, natural that the manufacturers will want you to upgrade regularly.

Yet no matter how repairable a laptop is, its parts will age and eventually it will need to be replaced.

Signs of an Aging Business Laptop

As business laptops age, certain signs indicate that it may be time for a replacement. These signs include:

  • Sluggish Performance: If your laptop becomes noticeably slower, even after software updates and optimisations, it may indicate hardware limitations or aging components.
  • Hardware Faults: Frequent hardware issues, such as overheating, random shutdowns, or failing components, can indicate that your laptop is reaching the end of its lifespan.
  • Outdated Software and Incompatibility: As technology advances, older laptops may struggle to run the latest software and applications, limiting productivity and hindering collaboration.
  • Technology Obsolescence: Technology evolves rapidly, and certain components of business laptops can become obsolete within only a few years.

    Apple, for example, provides estimates for their products, classifying them as vintage and obsolete after a specific period. Other manufacturers may not have as clear classifications, but the general trend is that computer technology becomes outdated relatively quickly.

    Apple classes models that they stopped manufacturing between five and seven years ago as vintage. If the model hasn’t been manufactured for over seven years, then they would class that technology as obsolete. They will be unlikely to be supporting software updates for obsolete models.
  • Repairability: Repairability also plays a role in determining the lifespan of a laptop. Windows laptops are often considered more repairable due to their ease of access and availability of parts. However, repairability can vary within PC manufacturers, and certain models may face challenges in obtaining specific components. Chromebooks, in particular, have faced issues due to limited parts availability, affecting their repairability. Apple is also working to make devices more repairable if you go to one of their expert consultants.

The Importance of Upgrading Business Laptops

For businesses, staying up to date with technology upgrades is crucial for several reasons:

Performance Requirements: Business tasks, such as data analysis, software development, and multimedia editing, demand higher computing power. Upgrading to newer laptops ensures the performance needed for efficient workflow and productivity.

Compatibility: Newer laptops come with the latest hardware and software advancements, ensuring compatibility with emerging technologies and applications. This compatibility is vital for seamless collaboration and integration within the business ecosystem.

Security: As technology evolves, so do security threats. Newer laptops often feature enhanced security measures, such as improved encryption, biometric authentication, and hardware-based security features. Regular upgrades help businesses stay protected against evolving cybersecurity risks.

The Hardware Updating Benefits Of A DaaS Computer Leasing Solution

While keeping business laptops updated is vital, it would be very expensive to purchase an entirely new fleet of devices every couple of years.

Leasing computer hardware on a DaaS (Device as a Service) solution can be a more effective and affordable approach.

Leasing business laptops through a Device as a Service system offers several advantages:

Automatic Upgrades: DaaS providers, including Hardsoft’s Devices For Teams, offer regular hardware upgrades as part of our service. This ensures that businesses always have access to the latest technology without the need for large upfront investments. The lease is paid as a simplified, digestible monthly bill and upgrades are part of the package.

Scalability and Flexibility: DaaS allows businesses to easily scale their lease size. The number of devices that you lease can increase or decrease with your needs. You can add, swap, or return devices at any time.

Simplified IT Management: Devices For Teams from Hardsoft can handle device management, including security updates, software patches, and maintenance. This frees up IT resources, allowing businesses to focus on core operations.

With automatic upgrades inherent in a DaaS model, you won’t have to spend time reviewing how your hardware is holding up.