Microsoft Copilot: Integrating AI into 365

15th December 2023
robot hand and human hand both reaching towards copilot logo

Artificial Intelligence (AI) has been around for decades, but its recent rise in popularity has been unprecedented. With recent advancements in technology, AI has become more accessible and efficient, leading to its integration into various industries, as well as everyday life. One of the most popular AI services is currently ChatGPT, a large language model developed by OpenAI, which has the ability to understand natural language and generate human-like responses.

While AI is definitely a game-changer for many businesses and industries, there are some understandable concerns about its impact on employment and privacy. While these concerns are valid, it cannot be denied that AI has the potential to solve numerous efficiency issues and streamline workflow processes. Microsoft has recognized this potential and has developed an AI service specifically for this purpose called Copilot, which has now been integrated into Microsoft 365 apps.

Let’s dive in and explore the exciting world of Microsoft 365 Copilot!

What is Microsoft Copilot?

Microsoft Copilot is a new AI digital assistant developed with ChatGPT version 4 and Microsoft Graphs. As briefly mentioned above, Copilot has been designed to be integrated into Microsoft 365, providing businesses with a powerful and reliable AI solution that automatically inherits all their valuable security, compliance, and privacy policies and processes. This means that Copilot is a trusted AI assistant that businesses can rely on to streamline their workflow processes without compromising on security and privacy.

Copilot is integrated into Microsoft 365 in two ways. Firstly, it is embedded in the Microsoft 365 apps you use every day, including Word, Excel, PowerPoint, Outlook, Teams, and more. This integration allows Copilot to assist the user in unleashing their creativity, unlocking productivity, and improving their skills, making it easier for staff to get things done and achieve their goals.

Secondly, there is a feature called Business Chat. Business Chat works across all your business data and apps, including your calendar, emails, chats, documents, meetings, and contacts. It uses natural language prompts to generate status updates, making it easier for you to communicate with your team and ensure that everyone is on the same page.

Business Chat also surfaces the information and insights you need from a sea of data, making knowledge flow freely across the organization and saving you valuable time searching for answers. You can access Business Chat from Microsoft 365.com, from Bing when you’re signed in with your work account, or from Teams.

copilot logo and text

How do you use Microsoft Copilot?

So, you now know that Microsoft Copilot is a game-changer for productivity and can help you to unlock the full potential of Microsoft 365 apps with natural language commands. But how do you use this innovative new integration? Fear not, we have the answer you need; here’s how you can use Copilot to improve your workflow.

To get started, simply select the Copilot icon from your chosen Microsoft 365 app’s ribbon menu. You will see a sidebar where you can enter your desired action (such as “write a first draft” or “send an email”) and upon doing so, will receive recommendations from Copilot. Copilot makes it easy to use the many different commands available in Microsoft 365, regardless of how experienced you are with the software.

For example, in Word, Copilot can help to jump-start your creative process. You’ll never have to start with a blank slate again. Copilot can give you a first draft to edit and build upon, saving you hours of writing, sourcing, and editing time. Sometimes Copilot will be right, other times usefully wrong — but it will always put you further ahead. You’re always in control as the author, driving your unique ideas forward and prompting Copilot to shorten, rewrite, or give feedback.

Copilot in PowerPoint helps you create beautiful presentations with a simple prompt, adding relevant content from a document you made last week or last year. In Excel, Copilot can help you analyse trends and create professional-looking data visualizations in seconds.

With Copilot in Outlook, you can summarize long email threads, quickly draft suggested replies, and clear your inbox in minutes, not hours. If you’re too busy to answer an email, you can ask Copilot to write a response. It can comprehend the context and generate the response, and all you need to do is read it and hit the send button.

Microsoft Copilot also extends to Power Platform. With it, anyone can automate repetitive tasks, create chatbots, and go from idea to working app in minutes.

Microsoft Copilot is designed to make you better at what you’re good at and let you quickly master what you’ve yet to learn. It unlocks all that rich functionality using just natural language, so you can focus on your ideas instead of the software.

In conclusion, Microsoft 365 Copilot is a game-changing AI digital assistant that can significantly enhance productivity and efficiency in most workplaces. With Microsoft Copilot integrated into Microsoft 365, you can quickly master what you have yet to learn and focus on your creativity while leaving tedious tasks to the AI assistant. Whether you are using Word, Excel, PowerPoint, Outlook, Teams, or any other 365 app, Microsoft 365 Copilot is there to help. So, if you’re looking for an innovative solution to make your work more productive and efficient, give Copilot a try and see the difference it can make in your workplace.