An accountant explains why computer leasing makes financial sense

accountants recommend computers

At Hardsoft, we have more accountancy firms among our clients than any other type of business. When it comes to the financially-savvy, accountants are a class apart, so who better than an accountant to provide an expert opinion on leasing computer equipment?

In order to shed light on what can be a potentially confusing area, we’ve spoken to chartered accountant Tony Crisp, a partner at Harlow-based accountancy firm Giess Wallis Crisptony crisp gwc LLP. With over 40 years’ experience advising small and medium-sized businesses, GWC cover the full range of general practitioner services including accounts, audits, taxation, book-keeping and payroll for corporate clients, sole traders and partnerships.

Here, Tony answers our questions about the financial pros and cons of leasing business computers.

Why do so many accountancy firms lease their computers?

Tony Crisp: “From an accountant’s point of view, leasing is attractive for two main reasons. Firstly, it’s the lack of upfront deposits and payments. Leasing is a low-cost way of acquiring capital equipment, like computers, without an immediate cash outlay, which you would get if you bought them outright. And even with a hire purchase arrangement, usually there’s a fairly substantial deposit upfront. So cashflow is one of the most critical things.

“The second reason is that accountants like consistency and evenness with their finances. Leasing allows you to spread the cost of an asset over its useful life, so as the asset you’re using pays back to you, you’re paying out to purchase it nice and evenly. There’s no big monetary outlay followed by several years of payback, instead the outflow of money is evenly spread along the same lifetime as the asset.”

Do you recommend computing leasing to many of your clients?

TC: “Yes, generally we do, particularly from a financial point of view. What’s good for us is good for them in most cases. The lack of a significant upfront payment followed by the even flow of the cost is equally attractive to clients. It introduces flexibility that isn’t always there with loans, so yes, it is something we would recommend for that reason.”

How much money can a business save in tax by leasing their computers?

TC: “The reality is you don’t save any tax, but what you do get to do however, which is equally important, is to defer and spread the tax. You get tax relief whether you buy computers outright, buy them on hire purchase or buy them through a lease, but it’s when the tax relief is given that makes the difference.

“With computer leasing, tax relief is given evenly throughout the life of the lease. On the other hand, with an outright purchase, you get all the tax relief upfront but then none in the following years. Leasing provides an even spread of tax relief as opposed to peaks and troughs, which small and medium-sized businesses don’t always cope with well. It’s much easier to allow for an even spread of anything, so that’s what I like about the leasing tax relief approach.”

Is computer leasing easier to do than a lot of people think?

TC: “Oh, absolutely. Hardsoft make it very easy to lease computers and it has the added advantage that your technology is up to date. These days, the amount of hacking that goes on means that if you don’t have up to date hardware and software, you are vulnerable.

“Computer leasing generates a more regular updating of equipment at a spread-out cost than when businesses buy them outright. The way Hardsoft enable businesses to lease computers, you avoid the obsolescence of old kit a lot more easily.”

Are there any other advantages to leasing computers over buying them?

TC: “Securing a loan from a bank can be tricky for small to medium-sized businesses, and leasing contracts can be easier to obtain, more flexible and quicker to arrange. It can be easier to get a leasing contract than it is a full-blown loan arrangement if you’re buying a lot of kit at once.”

Are there any disadvantages to leasing computers?

TC: “It could be argued that the lack of a fixed asset on your balance sheet is a disadvantage but I think that’s pretty marginal. Generally, computer equipment isn’t high enough in value for that to be a significant disadvantage.

“Other than that, if a business particularly wanted upfront tax relief, then computer leasing may not be best option. They would have to buy the equipment and own it, which you generally can’t do with most straight, off-the-shelf leasing arrangements, as you don’t ever own the asset. I think those are probably the only two disadvantages there are.”

Can any business benefit from leasing their computer equipment?

TC: “Yes, absolutely. I don’t think there are any particular niches or market sectors that have an advantage or a disadvantage over any others, so no, I think it can apply to all. And all the advantages of computer leasing would apply to all.”

If you’d like to find out more about how computer leasing could benefit your business, please don’t hesitate to get in touch with us today on 0207 111 1643.

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